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Service Processor - Field Service
Summary
Title:Service Processor - Field Service
ID:2549
Department:Field Service
Shift:1st Shift
Description

SUMMARY

Researches disputed orders to determine source of error, correct problems and eliminate future problems by performing the following duties.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 

Receives service calls from dealers or homeowners and notes information about problems with company products. Explores potential causes and solutions to problem to avoid service call or Return Merchandise Authorization (RMA), if possible.

 

Receives phone calls from customers and drivers to request RMA’s, including an explanation of the problem or error. Compares information regarding the RMA with the original sales order to ensure proper corrections are made.

 

Researches disputed orders by listening to audiotapes of order placement, reviewing faxes or e-mails of orders, or other means of transmitting orders. Determines source of error and financial responsibility for error.

 

Investigates sales orders to determine warranty status of products or other situations where company should be responsible for service or repairs.

 

Enters information regarding a request for service in computer system. Updates the dealers on the status of service calls and coordinates service calls with the service field reps.

 

Orders replacement or missing parts, if needed, for RMA’s and service calls.

 

Communicates with dealers and service representatives to receive information about disputed errors and scheduled service calls and to obtain necessary information to prepare replacement order, if necessary.

 

Enters replacement orders to correct errors, including information about original order, sales order number, job name and/or purchasing order number, attempt status and reason code.

 

Prepares and submits orders for reconditioning service for vinyl products under warranty.

 

Confers with multiple departments within company to resolve customer service issues involved in disputed orders, including Customer Service, Sales, Manufacturing, Production Scheduling, Transportation, Service, Warehouse, Purchasing, and Credit and Collections.

 

SUPERVISORY RESPONSIBILITIES

None

 

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE

Requires in depth knowledge of:

PGT products and parts with continual learning

PGT procedures including shipping procedures, RMA’s, production releases and service orders

AS400 computer application for service call entry, order entry, and retrieval

Familiarity with PC-based software

On-the-job training in DocuTREEV and Field Pro software

 

LANGUAGE SKILLS

Requires good communication skills with external and internal customers

 

MATHEMATICAL SKILLS

Requires some calculating

 

REASONING ABILITY

Ability to investigate and reach solid conclusions about sources of and solutions to problems

Ability to maintain self-control under stress

 

CERTIFICATES, LICENSES, REGISTRATIONS

None

 

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Ability to work at computer workstation for long periods of time

Ability to speak effectively on telephone

Consistent daily attendance to provide necessary level of customer service

 

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Generally work in air-conditioned office environment

This opening is closed and is no longer accepting applications
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